Group travels have become highly common, especially with employees from different locations. Companies host meet-ups in exciting places to foster collaboration and positive work culture. According to the Global Business Travel Association, the global business travel industry is expected to grow to about $1.8 trillion by 2027. But with great opportunity comes great responsibility – managing bulk reservations! Travel agents should switch to smart tech solutions to better manage group hotel reservations. Technology was introduced to provide convenience by automating tasks, reducing errors, and saving time. That is what a travel tech solution does! This blog contains insights on how travel tech solutions simplify group hotel reservations for travel agencies. Let us explore the various benefits of using cutting-edge technology.
Benefits of using travel tech solutions
1. Effortless reservations
Making reservations for a group of customers sounds like a lot of work, and it is. It requires strategic planning and extensive research to make reservations for several people in the same hotel. From getting adjacent rooms to ensuring all guests get the expected services, travel agents scour through various sources. But a well-designed travel tech solution saves the effort. It fetches details from different hotels, data sources, and websites to bring the most hospitable accommodations for their group travelers.
2. Group hotel discounts
Hotels provide exclusive discounts on bulk bookings. By partnering with big hotel chains, travel agencies can access discounted offers on travel packages for their customers. Group hotel discounts can save ample money for travelers, bringing travel agencies recognition and more business. Large group hotel bookings are expensive, so getting these discounts brings relief to the customers.
3. Excellent coordination
Travel agencies collaborate with numerous hotels, and maintaining swift communication with them is not a cakewalk. But a tech travel solution makes things easier and more convenient for them. The solution is equipped with instant chat and other communication channels, which ensure no information is missed by both parties. Seamless communication leads to fruitful partnerships and long-term business deals.
4. Virtual hotel tours
With Virtual Reality taking over the world, travel agencies can utilize this technology for enhanced services. Group reservations are costly and the party paying for them expects to be 100% sure before confirming the bookings. With a VR-driven tech travel solution, travel agents can give a detailed and 360-degree view of the hotel to their customers. This provides a thorough overview of the rooms, swimming pool, spa, and other areas of the hotel.
5. Strategic travel plans
Travel tech solutions use data and other planning tools to create itineraries and travel plans for customers. Group travels are usually chaotic as managing the schedule of multiple people involves constant back and forth. But this task is simplified with a travel solution equipped with proper tools.
Types of travel tech solutions
1. Booking portals
The most common tech-driven travel solutions, booking portals provide quick reservations for hotels, accommodations, tickets, etc. They offer comparable prices by listing multiple options to choose from. These portals are readily available on the internet so users can access them anytime.
2. All-in-one solutions
These products are expensive to develop, but all-in-one solutions bring the entire travel planning ecosystem together. From booking flight and train tickets to making hotel reservations and finding the best restaurants, these solutions simplify travel planning for travel agents. They are designed to manage group hotel reservations.
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3. Travel mobile apps
Travel mobile apps are like online portals. However, they cater to a wider audience since mobile apps are readily accessible to anyone with a smartphone. Their core features include a user profile section, hotel listings, adventure sport suggestions, cashback offers, quick chat and call support, etc. Travel agencies should get cross-platform compatible apps for both Android and iOS users.
4. Centralized reservation systems
These systems can be integrated with the hotel management systems of hotel chains. This helps in relaying quick information to the partnered travel agencies. For example, the agency is alerted with a CRS when a room is vacant in the hotel. Additional details like hotel booking prices, offers, etc. are easily delivered to the travel agent.
Conclusion
Travel agencies and tour operators should ditch the manual methods of managing group hotel reservations. With a travel tech solution, they can simplify large group hotel bookings and provide a comfortable travel experience to their customers. From giving virtual hotel tours to planning their vacation, travel solutions help deliver a delightful travel time to customers. Contact an expert like TBOHolidays for a high-end travel solution that automates complex tasks and helps reach more audiences.
Group Hotel Reservations FAQs
Travel managers operating on large-scale deals with multiple clients, customers, and affiliates should use the all-in-one portal or travel mobile app to simplify their work. These solutions are equipped with high-end tools that make reservations smooth and quick.
Yes, travel portals are directly connected to the travel agency’s social media accounts. They can create impressive marketing strategies to expand their audience with the help of a travel portal.
The price depends on several factors like the type of portal required, features and specifications, technology used, etc.
Pratyush Kumar Srivastava is a seasoned expert in B2B travel writing with years of experience in the industry. With a deep understanding of the intricacies of travel technology, supplier relationships, and market trends, Pratyush offers valuable insights to help businesses optimize their travel booking strategies. Passionate about innovation and efficiency, he is dedicated to guiding travel agencies through the complexities of modern distribution channels to achieve growth and success.
